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Executive Assistant

Job location: Warsaw

Please note: Due to the COVID-19 outbreak as a company we operate in a 100% remote mode (including recruitment interviews).

We are 10Clouds, a top international design and development company, named as one of the Fastest Growing Technology Companies in Central Europe by Deloitte and Financial Times. We’re helping our clients change the world through technology. We have a team of 130+ experienced developers and designers and provide a wide range of services related to web & mobile development and product design. In our work, we use blockchain, machine learning and data science in order to address the business needs of our customers. We’ve won a number of awards for our work and have worked for a huge range of global clients, from start-ups to large corporations such as Pinterest, Facebook and Orange.

We have an exciting opportunity for an experienced Executive Assistant to join our team. In this position, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO. The role is varied and fast-paced so it requires somebody adaptable, organised and proactive to ensure the CEO’s time is maximised and that their diary runs smoothly.

Your role and responsibilities:

  • Providing comprehensive substantive and organizational support to the CEO
  • Managing calendar and schedule meetings and appointments
  • Organizing and participating in internal and external meetings
  • Taking dictation and minutes during meetings
  • Acting as the point of contact among the CEO and other managers, employees, clients and external partners
  • E-mail correspondence and phone communication
  • Managing the circulation of the company documents, handing them over to the appropriate members of the company
  • Managing information flow in a timely and accurate manner
  • Formatting information for internal and external communication – memos, emails, presentations, reports
  • Travel and accommodation arrangements
  • Producing analysis, reports, presentations and briefs
  • Performing current tasks ordered by the CEO
  • Handling requests and queries appropriately

What we need from you:

  • Experience in a similar position (Executive Assistant, Personal Assistant) in a 100+ company (at least 1 year)
  • Proactive and pre-emptive problem-solving attitude is a must
  • Outstanding organizational, planning, coordination and time management skills
  • Ability to multitask and prioritize daily workload
  • Proactive attitude and ability to act without guidance
  • Tact and self-composure
  • Integrity and discretion when dealing with confidential information
  • Familiarity with basic research methods and reporting techniques
  • Excellent communication and negotiation skills (via phone, email and in-person)
  • Openness to changes, adaptability and flexibility
  • Creativity in finding satisfactory solutions to overcome challenges
  • Effectiveness, assertiveness and responsibility
  • Excellent customer care skills
  • Fluency in English (at least C1 level is a must)
  • Comfort in communication with top management
  • Experience in taking minutes from meetings and discussions on complex topics (also in English)
  • Knowledge of office management systems and procedures
  • Familiarity with the latest office gadgets and applications
  • The proactive and preemptive approach in meeting the client’s needs

We appreciate if you have:

  • PA diploma or certification
  • HR background (education and/or experience)
  • Familiarity with G Suite computer software
  • Experience in a remote-first company
  • Previous work experience in administration roles
  • Degree in Business Administration or relative field

What you’ll get in return:

  • Salary depending on your skills and experience PLN 6500 – 8000 + VAT on a B2B contract (alternative forms of employment are also possible)
  • Paid time off
  • MyBenefit cafeteria system which offers a wide range of ready-made benefits from various areas and locations, available in one place
  • Private medical healthcare
  • Flexible working hours with the possibility of occasional remote work
  • All necessary equipment such as laptop, additional monitor and accessories
  • Participation in team and personal education activities
  • Co-financing of English and Polish classes
  • Access to many up-to-date educational books in our library
  • Cosy kitchen with free healthy snacks, fresh fruits, vegetables, great coffee and much more…
  • Chillout room with PlayStation, table football and board games
  • Regular events & team retreats
  • Individual career path and continuous evaluation of your development
  • Regular pay rises following meeting your individual periodic goals
  • Unique welcome pack

This is a fantastic chance to join fast-growing and a tech-savvy business where we can offer exceptional opportunities for you to make your mark and progress your career further. If you have what it takes to become our Executive Assistant, then please apply now with your latest CV for immediate consideration!

Also, check out our team videotake a walk in our office or view our photo gallery.

Have some questions?

We are constantly looking for gifted people to join our team. If you have any questions about current job openings or other opportunities to work with us.